Ensure the Best Video Conference

Whether you’re a seasoned pro or a newbie to the world of video conferencing it is always helpful to brush up on the do’s and don’ts of video conferencing. By following these, from Phoenix Audio Technologies, tips you will set your meeting up for success!

1. Don’t: Have clutter

Try to remove unnecessary items like lose cables, papers, or notebooks from the space. One way to eliminate clutter is to have wall or ceiling mounted conferencing devices. This removes the eye sore of ugly wires and cables and gives your space a sleek, modern new look.

Do: Clear the area

No matter if it is the first call, with a new client or partner, or if you’ve had several calls with them, you should always keep the area clean. Having a neat and organized space is a reflection of you and the company you are representing. By keeping collaboration spaces clutter free and neat you are setting yourself up for a great meeting.

2. Don’t: Raise your voice

If you have outdated or terrible audio devices then you might find yourself shouting to try to make sure your voice is picked up. This can be really frustrating for the other party on the call because your audio may be too loud and become distorted.

Do: Speak normally

It is a good idea to invest in an audio solution with automatic gain control (AGC). This means that the microphone sensitivity will be adjusted automatically so you are heard loud and clear regardless of your distance from the device. So you won’t have to worry about how you will be heard on the other side.

3. Don’t: Crowd the room

The last thing you want to do is look like a packed can of sardines. Don’t try to squeeze your whole team in one room for a call. It makes the meeting crowded for everyone – so make sure that you meet in a space that will fit everyone comfortably.

Do: Minimize distractions

For a successful meeting you want the people on the other end to be focused on the topic being discussed. Make sure there are no additional distractions like squeaky chairs, or loud air vents in your collaboration spaces that cause distractions.

4. Don’t: Make it complicated

You don’t need to struggle with trying to get different audio devices to work in the same room. Get one dedicated audio device that has all the built in features you are looking for!

Do: Fix acoustics

Rooms with exposed ceilings and glass walls are gorgeous, but they can come with acoustic challenges. Try adding blinds or some acoustic panels on the wall to help absorb some of the audio that bounces around the room.

5. Don’t: Take the easy way

Using your phone or computer to conduct a meeting might be easier, but the call quality will suffer. By having a dedicated audio conferencing device you are eliminating the risk of poor call quality.

Do: Invest in high-quality

Quality is key. Invest in high-quality conferencing solutions will make all the difference in your meetings! High-quality products are much more reliable and will create a much better conferencing experience.